RECORD OF PROCEEDINGS

 

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF

ST. MARY’S GLACIER WATER AND SANITATION DISTRICT

 

Held:  Thursday, the 14th of February at 6:30 pm, at the Alice School House, Silver Creek Road, Idaho Springs, CO.

 

ATTENDANCE:  A regular meeting of the Board of Directors of the St. Mary’s Glacier Water and Sanitation District, Clear Creek County, CO, was called and held as shown above and in accordance with the applicable statutes of the State of Colorado, with the following directors present and acting:

Paul Johnson

                                    Craig Lagerman

                                    John Pacetta

                                    C.J. Galbraith

                                    Kevin Zegan

Also in attendance: Fred Huff, Counsel for the District, Mike Lutz – District Engineer, Anne Rendon, District Bookkeeper, and Cathy Harper, Information Liason for the District.

 

CALL TO ORDER:  John Pacetta called the meeting to order at approximately 6:40 pm.

 

FINANCIAL REPORT: The Board approved payment of outstanding invoices in the amount of $27,905.24.  A motion was unanimously approved to establish the System Development Fee for 2002 at $20,000 (as opposed to reviewing the fee after the first six are sold).  A motion passed unanimously to authorize mailing of District user bills no later than March 15, 2002, with payment plans offered for the year to remain unchanged from 2001.  Customers will also be encouraged to work out a specific arrangement with Cathy Harper if one of our 4 plans does not work for them.  For the first time, the user fee can be paid with Visa/Master Card.  The Board also discussed some accounting issues re whether the District is on an accrual method or a “modified” accrual method; it was decided Mr. Huff, Mr. Tabouchi and the firm’s previous auditor would clarify this for Anne Rendon. 

 

APPROVAL OF MINUTES: Minutes for December and January meetings were unanimously approved.

 

MANAGER’S REPORT: Jack Barker of AAA could not attend, so no manager report was given.

 

ENGINEER’S REPORT: Mr. Lutz reported that getting Well #5 online still awaits power from Excel.  His attempts to get hookup have been numerous.  The issue of water storage tanks for the district was discussed at length.  Putting a single large tank at the highest elevation vs several smaller tanks in different zones was discussed in terms of being serviceable in case of power outage and impact on repairs in the system due to excessive pressure.  Possible sites were discussed; the Board indicated informally that they did not look favorably at routing pipe through easements, as this would entail significant clearcutting and resultant erosion.  Re Task Order 20, Mr. Lutz was directed via Board motion to examine specific sites conducive to larger tanks, estimate costs associated therewith and report back to the Board with a revision to Task Order 20, consistent with the terms of this motion; when that is so completed by Mr. Lutz the President of the Board is authorized to execute it on behalf of the District.

            Mr. Lutz was also provided with Mr. Emeson’s request re services to the defunct ski area, and was asked to make a determination on appropriate fee and usage structure, per maximum usage as outlined in the proposal.

 

LEGAL:  Mr. Huff reported that nominating notices for the upcoming election are being published as required by statute.  It was reported to Board members that in investigating the “crimped” line at the Lodge (property of Iran Emeson), it was discovered that the line was crimped at the request of Mr. Emeson, and charges to do so were billed to and paid by the District.  The District authorized Mr. Huff to inform Mr. Emeson via his attorney not only must Mr. Emeson install a proper working meter, but the service line from the meter to the structure must be returned to proper working order, as inspected and determined by the District’s agent.  The District also instructed Mr. Huff to pursue compensation from Mr. Emeson regarding the billing charges for the crimping previously paid by the District.

 

OTHER MATTERS:    A motion was made and carried to resume the previous practice of recording the minutes of the District meeting, for the purpose of preparing the official minutes.  Once minutes are approved, recording will be discarded (erased).

 

Meeting was recessed at 9:10 pm to go into Executive Session; meeting was reconvened at 9:45 and adjourned.

 

Approved at District meeting on March 14, 2002.

 

 

                                                  C.J. Galbraith, Secretary

                                                   St. Mary’s Glacier Water and Sanitation District