RECORD OF PROCEEDINGS
MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF
ST. MARY’S GLACIER WATER AND SANITATION DISTRICT
Held: Thursday, April 10, 2003 at 6:00 pm at the Alice School House, Silver Creek Road, Idaho Springs, CO.
ATTENDANCE: A regular meeting of the Board of Directors of the St. Mary’s Glacier Water and Sanitation District, Clear Creek County, CO, was called and held as shown above and in accordance with the applicable statutes of the State of Colorado, with the following directors present and acting:
Paul Johnson
John Pacetta
C.J. Galbraith
Kevin Zegan
Also in attendance: Fred Huff, Counsel for the District, Mike Lutz (District Engineer), Cathy Harper (Information Services Officer for District), and Anne Rendon, Bookkeeper for the District, and a representative from AAA Operations.
CALL TO ORDER: John Pacetta called the meeting to order at 6:05 pm.
FINANCIAL REPORT: The Board approved bill payments in the amount of $21,917.36. The Board also approved Mr. Thomas Tabuchi to perform the 2002 audit for the District, compensation in an amount of $3000-$3200. Ms. Rendon noted the annual water bills will go out by May 1st; the Board by unanimous motion approved correspondence to be included regarding the need to conserve the District’s water resources. The letter will also be posted to the website.
.
APPROVAL OF MINUTES: Corrected minutes for both the March meeting and the Executive Session were approved unanimously.
MANAGER’S REPORT It was reported that the main line at the Burrell residence is still frozen; the skimmer at the WWTP is now operational. The Board stated they would get to AAA’s ‘Action List’ as soon as we accepted a bid for the Water Storage Tank and could ascertain what additional funds would be available in this fiscal year.
LEGAL Mr. Huff informed the Directors that the Data Summary Report is being completed by AAA; the Board unanimously approved a motion to compensate RMI in the amount of $1680 to prepare the Treated Water Management Plan and complete permit application for the Discharge Permit.
OLD BUSINESS The Board President explained that the reason for requesting resumes and conducting interviews with potential Board applicants is due to the fact that when Directors are appointed instead of elected, it is the responsibility of the Board to conduct a due diligence on behalf of the electorate. Correspondingly, resumes are requested and an interview will be conducted of potential applicants. The vacancy notice will be published 3 times in the Courant, with a 30 day deadline from the first day of publication (expected to be April 15, 2003). It is therefore anticipated that any vacancy could be filled as soon as the June meeting.
PUBLIC INPUT Cathy Harper presented some site elevation plans for a potential multi-unit development at the site of the Winterland Condos, to be constructed by Dave Hill. She indicated that Dave Hill was inquiring what the system development fee would be for the project. She further indicated that county approvals were in place, although it was unclear if the approvals were for a 12 unit or a 24 unit project. The documentation was forwarded to the District Engineer and he was instructed to evaluate them and request any further documentation from Dave Hill.
ENGINEER REPORT Mr.Lutz is continuing to explore a final resolution for the additional billing re the Lake Quivera headgate, as to whether they were caused by a change in the requested construction or were a result of expenses created by time deferment when the suppliers were late getting materials on site. Re the Water Storage Tank, the bid date is May 5th. The requested exemption from Clear Creek County (eliminating some of the review process and putting the project on a fast track) was approved. Last approvals to be obtained should be fairly routine, pertaining to Building Code reviews. The Board unanimously passed a motion approving Task Order 20 Amendment 1, regarding the engineering costs for the Water Storage Tank. Design cost is estimated at approximately $34,000 and construction supervision at approximately $24,000, or less than 16% of the total construction cost estimated at $355,000. The Board discussed at some length their expectation from Integra Engineering re on-site management.
OTHER MATTERS A motion was unanimously passed by the Board to clarify an issue that had come before the Board earlier in the evening: It should be explicitly stated that the Board, as a matter of current policy, does not have the authority to award pricing concessions for individual dwelling units; to modify that policy would require a change to the District Rules and Regulation, subject to appropriate public hearings. Also, Mr. Huff was directed to contact Clear Creek County as to how far the approval process had been taken by Mr. Hill, as the County had not yet asked the District for it’s “intent and ability to serve” letter. Several directors expressed concern about adding a multi-unit project to an area of the District that has suffered throughout the winter from water outage and low water pressures; perhaps the project could not be approved until it was demonstrated that adjusting/adding PRV’s could make water from Well #5 available to the project area.
Due to new career demands that call for extensive, continuous travel over the next year, Kevin Zegan resigned his Board position. Kevin was thanked for his many hours of service to the community; he will be sorely missed. His resignation will be effective at the close of tonight’s meeting.
At approximately 8:00pm
the Board recessed to Executive Session to discuss the pending legal proceeding
brought by Evon Nather.
At approximate 8:30 pm
the Board reconvened and adjourned.
Approved at District meeting on May 8, 2003.
C.J. Galbraith, Secretary
St. Mary’s Glacier Water and Sanitation District