MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF

ST. MARY’S GLACIER WATER AND SANITATION DISTRICT

 

Held:                                       Thursday the 11th of September, 2003 at 6:00 p.m., at the Alice School House, Silver Creek Road, Idaho Springs, CO.

 

Attendance:                            A regular meeting of the Board of Directors of the St. Mary’s Glacier Water and Sanitation District, Clear Creek County, CO, was called and held as shown above and in accordance with the applicable statutes of the State of Colorado, with the following directors present and acting:

 

 

Present:

Butch Taylor

Paul Johnson

John Pacetta

 

 

Absent (excused)

C.J. Galbraith

 

 

Also Present:

Ginni Fountain, district bookkeeper, Jack Barker (Barker AAA Operations), Frederick Huff, Counsel for the District, Mike Lutz of Integra Engineering, members of the public.

 

Approval of Minutes:            Director Johnson moved to approve the minutes of the August 2003 meeting, Director Taylor seconded.  Motion passed unanimously.

 

Accounts Payable:                 Ginni Fountain presented accounts payable and other financial information.  Director Pacetta moved to pay the bills, Director Johnson seconded.  Motion passed unanimously.

 

A discussion was held regarding the matter of the “loan” from the Metro District and whether it could be paid in full by year end to help Metro’s current cash flow problems.

 

A discussion was had regarding how best to liquidate the outstanding balance and remind users of their unpaid balance and possible oversight.  It was decided that the object is to give 30 days notice and an opportunity for payment. The plan is to come current by December 31, 2003.

 

Operations Report:                Mr. Barker presented the operations report.  A discussion was had regarding a claim to Glacier regarding the space heaters at the Waste Water Treatment Plant and directed counsel to advise Glacier of this matter and the chlorinators at Well 5.

 

Engineer’s Report:                 Mr. Lutz reported on the progress of the Water Tank.   Mr. Lutz was directed to contact MLL and request a progress payment application request from them.  If approved by Mr. Lutz and the Board, the bill will be paid upon receipt.

 

Mr. Lutz reported on the System Inspection Report and the District’s cross connection avoidance policy.  The Board decided to post the policy on the District’s web site and also mail a copy out with the 2004 bills.

 

Mr. Lutz reported on I&I report to CDPHE.

 

Mr. Lutz has received the headgate project Change Order information from MLL.

 

Mr. Lutz reported on a presentation Integra is making in Wyoming concerning the District’s Wastewater plant and offered to present to District residents.

                                                                             

Customer Liaison Report:     Erin Johnson reported on availability of service letters.  All but one has been paid.

 

Ms. Johnson reported on the status of D. Hill’s system development fee which remains unpaid.

 

Ms. Johnson reported to the Board on Mark Barnes permit denial and refunded his payment.

 

Director Johnson moved to send a bill to the Kirks for $250.00 for the rocks which the kirks removed from the water tank site. Director Pacetta seconded.  Motion passed unanimously.

 

Legal Report:                         Mr. Huff reported on the resolution of the Silver Lake correspondence from the State Engineer.

 

Mr. Huff reported on status of claims regarding the Lake Quivera line break.

 

Public Comment:                    Paul Foose addressed the Board concerning service drainage for a vacant structure which is connected to the District’s system.  Mr. Huff explained that the District’s rules would permit him to disconnect from the District’s systems and relinquish his right to receive service.  In that case, he would no longer be obligated to pay the annual service charge, and would have to reapply for service in the future and pay the then current fees.  He was also advised that if his structure was disconnected, the District would so advise the County.

 

Adjournment:                      Upon motion made and seconded, the meeting was adjourned at 7:55 p.m..

 

 

 

The foregoing minutes were approved by the Board of Directors on the                  day of                                , 2003.  The foregoing record constitutes a true and correct copy of the minutes of the above-referenced meeting.

                                                                             

 

                                                                                                                                                           

Secretary or President