RECORD OF PROCEEDINGS

 

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF

ST. MARY’S GLACIER WATER AND SANITATION DISTRICT

 

Held:  Monday, June 18, 2007 at 6:00 pm at the Alice School House, Silver Creek Road, Idaho Springs, CO.

 

ATTENDANCE:  A regular meeting of the Board of Directors of the St. Mary’s Glacier Water and Sanitation District, Clear Creek County, CO, was called and held as shown above and in accordance with the applicable statutes of the State of Colorado, with the following directors present and acting:

Paul Johnson

John Wood

                                    C.J. Galbraith

                                    John Pacetta 

                                   

Also in attendance:  Fred Huff, District Counsel,  Carmen Barker, District Bookkeeper, and Jack Barker of AAA, District Manager,  and members of the public.

 

CALL TO ORDER:  John Pacetta called the meeting to order at 6:05 pm.

 

At 6:05 a motion was made to enter into Executive Session to discuss Heather Ulrich’s application for vacant Director position on the Board.  Motion unanimously passed.  At 6:10 the Board returned from Executive Session and proceeded with the meeting in accordance with the agenda.

 

A motion was made and unanimously carried to approve Heather Ulrich as Director.  John Pacetta administered the oath of office.

 

APPROVAL OF MINUTES:  Minutes for the May 2007 meeting were approved as corrected. 

 

FINANCIALS:  Carmen Barker, Bookkeeper for the District, presented the financials.  A motion was unanimously passed to transfer $15,000 to the Money Market account from the Operating Account.  A motion was unanimously passed to pay $23,206 in outstanding invoices.  Ms. Barker suggested the special charges/fines be added to the billing statement so customers will know what charges are incurred if certain actions are taken.  The Board unanimously approved a motion to add that information to the billing statement. 

 

MANAGER’S REPORT  Jack Barker requested approval of 40 hours for PRV maintenance and 15 days at $1250/day for sewer jetting.  Motioned and unanimously passed.  The VFD for well house # 5 has been installed and is operating correctly.  Crest Drive and Beaver Road are being jetted because of frozen sewer mains.  AAA also provided the District with a detailed description of the Badger Orion AMR.  The project is expected to exceed $60,000 so Fred Huff was asked to begin work on putting together a competitive bid so the Board will have the information at hand when they decide whether to go ahead with the project.  A motion was made and passed unanimously to have a Public Hearing at the August meeting to discuss the auto-meter read project.  On another matter the board unanimously passed a motion to explore working with the Metro District Board re raising the road bed at the site of the Moser construction and to explore options for various bases that may be available.

 

OTHER MATTERS  The Board elected to send  letter to all those with inoperative meters, calling for a response by July 31st, so the Board can address what action to take with those remaining non-compliant at the August meeting.

 

The motion was made and unanimously passed that the following is a clarification of language in the District Rules & Regulations: the marking and accessability of the curbstop is the responsibility of the homeowner.

 

Re the Brock invoice, John Wood motioned and the Board unanimously approved absorbing the manhours on 12/3 and 12/4 and 12/7, and removing those charges from Mr. Brock’s invoice.

 

Re Wayne Elke (22 Little Creek) request to hook an RV to District services, provided a structure would be built for the water meter, and water would be shut down at end of season by AAA.  Motion made and unanimously approved to allow seasonal use, with a secure structure to house Water District’s appertunces, subject to receipt of the appropriate county permits.

 

Re Vanetta residence at 69 Pine Way:  in the course of excavating the sewer line, it appears that the main line in the road was breached.  No locates were done for the project.  Rod Moser states the line was not breached, it was never connected.  AAA does not consider the trench to be safe and indicated it should be filled in as it might be several weeks before AAA could do the repair.  Responsibility for what happened at the site will be assessed once the repair is made.

 

There being no further business, meeting was adjourned at 9pm.

 

Approved at District meeting on July 9, 2007.

 

 

                                                  C.J. Galbraith, Secretary

                                                   St. Mary’s Glacier Water and Sanitation District